Utah Contractor Practice Exam

Which procedure best ensures error-free bids?

1. Rechecking the bid before submitting to the client

2. Discussing details of the bid with the supplier

3. Having another person draft the bid

4. Working with an attorney

The correct answer is: Rechecking the bid before submitting to the client

Rechecking the bid before submitting to the client is the procedure that best ensures error-free bids because it involves a thorough review of all aspects of the bid. This step allows the contractor to catch any mistakes in calculations, assumptions, or details that may have been missed during the initial drafting process. By taking the time to meticulously go through the bid, the contractor can validate that all elements are correct and that it accurately reflects the scope of work as proposed. This approach emphasizes the importance of attention to detail and systematically confirming the accuracy of information before it is presented to the client. A careful recheck can significantly minimize misunderstandings or disputes that may arise later, ensuring that the bid communicates the intended scope, pricing, and terms effectively. Although other options may also contribute to reducing errors in the bidding process, they do not provide the same level of comprehensive assurance. For example, discussing details with suppliers might clarify certain elements but does not guarantee a complete review of the entire bid. Having another person draft the bid could introduce new errors rather than eliminate existing ones unless there is also a thorough review involved. Similarly, working with an attorney may help with legal language or compliance but is not specifically focused on the accuracy of the bid itself.