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Why could there be a difference between actual inventory and the inventory shown on paper?

  1. It is a common occurrence because of factors such as theft, natural loss, and mistakes

  2. You always underestimate what you have in inventory

  3. You calculated what you have in inventory by subtracting only what goes into the finished product

  4. There never is a substantial difference

The correct answer is: It is a common occurrence because of factors such as theft, natural loss, and mistakes

There can be a discrepancy between actual inventory and the inventory recorded on paper for several reasons, most notably due to the factors mentioned in the correct answer. External and internal influences, such as theft, can significantly reduce the amount of inventory physically available. Additionally, natural loss refers to items that may deteriorate over time, spoil, or be damaged in ways that are not accounted for in the inventory records. Human error, whether due to incorrect data entry, miscounting, or misunderstanding of inventory procedures, can also lead to differences between the physical count and the records. This multifaceted nature of inventory discrepancies highlights the need for diligent inventory management practices to minimize such gaps. The other options do not encompass the range of reasons that can lead to this situation.